Private AI systems for business operations
Polynym designs, builds, and deploys private AI systems for businesses that need more control than generic SaaS tools or AI wrappers can provide.
Systems can be deployed on a dedicated VPS, private cloud, or on-premise infrastructure depending on your data, security, and compliance requirements.
Not SaaS. Not an AI wrapper.
Most businesses do not need another AI tool with a login.
They need a system that connects to their data, follows their process, respects approval rules, logs decisions, and works inside their actual operation.
A proper AI system includes data ingestion, storage, retrieval, model routing, workflow logic, human approval, monitoring, and audit trails.
System Types
Private AI Knowledge System
For company documents, policies, procedures, internal knowledge, and cited answers.
Private AI Document Processing System
For PDFs, forms, invoices, contracts, client files, and compliance documents.
Private AI Operations System
For inbox triage, quote follow-up, supplier chasing, support workflows, and internal processes.
Private AI Finance Operations System
For invoice checks, cashflow summaries, late payment analysis, cost drivers, and finance reporting.
Private AI Compliance Monitoring System
For audit evidence, missing records, expired documents, policy checks, and compliance workflows.
Owner's Brain
Demo AvailableCaptures your strategic thinking through ongoing sessions and produces a Continuity Brief — so the business is not dependent on you being in the room.
Handover HR
Demo AvailableCaptures what your departing employees know before they walk out the door — on your infrastructure, with a signed NDA required to see the demonstration.
What Every System Includes
- Workflow design.
- Data source mapping.
- Ingestion pipeline.
- Database or document store.
- Search, retrieval, or vector search where needed.
- AI model gateway or local model connection.
- Model-agnostic architecture.
- Human review and approval points.
- Dashboard or admin interface.
- Audit logs.
- Monitoring.
- Error handling.
- Testing before launch.
- Documentation.
- Deployment on VPS, private cloud, or on-premise infrastructure.
Deployment Options
Choose the infrastructure that matches your data requirements.
VPS Deployment
Best for SMEs that want private infrastructure without buying physical servers.
Private Cloud
Best for businesses already using cloud infrastructure and wanting controlled deployment.
On-Premise
Best for businesses where data cannot leave the internal network.
Hybrid
Best when some tasks can use cloud models but sensitive workflows need local processing.
How It Works
Pricing Starting Points
| System |
|---|
| AI Review |
| Private AI Knowledge System |
| Document Processing System |
| Operations System |
| Finance Operations System |
| Compliance Monitoring System |
Need something more bespoke?
If your workflow is unclear, sensitive, or more complex than the system categories above, start with an AI Review instead.
View AI Contractor ServicesCommon Questions
Find Out Where AI Could Help Your Business
Book a short AI Review. We will look at what your team is doing manually, where your data lives, what tools you already use, and whether AI is worth applying. If there is a sensible opportunity, I'll explain what the next step should be. If there is not, I'll tell you that too.